Survey: Half of Enterprises Lack File-Sharing Security

M-Files, the document-management solution provider, released results from a survey of working professionals that found that nearly half (46 percent) have stored confidential company information on their personal file sharing and sync apps.

Fifty-six percent of employees surveyed said their company does not have policies in place that prohibit the use of personal file sharing and sync solutions for storing and sharing company documents, while 14 percent said they did not know if their company had such policies in place.

Based on an online survey of hundreds of working professionals based in the U.S., the new study also yielded the following findings:

  • One-quarter of employees said their company has experienced information security breaches, data loss, non-compliance issues, loss of control over documents or other issues from employee use of personal file sharing and sync tools.
  • More than one-third (37 percent) said they store and/or share business documents via their personal file sharing and sync solutions “all of the time,” while 47 percent said they do so infrequently.
  • Of the 61 percent  who cited that their company uses an enterprise content management (ECM) or document management system, only 39 percent said that system integrates with their file sharing and sync applications.

“Employees continue to use personal file sharing apps for sensitive documents, even when their company has banned the use of such tools, and they do so because they often find these tools more accessible and easier to use than ones provided by their company,” said Greg Milliken, vice president of marketing at M-Files. “However, unregulated use of personal file sharing and sync solutions represent a serious security and compliance threat for companies because employees can share sensitive information with external parties, or store documents on their personal devices completely out of their organization’s control.”

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